office administration jobs latest updates NOV 2022

1. Accountant, India

Job details

Job Type

Full-time

Full Job Description

Your Impact & Responsibilities

• Manage our subsidiary BS & P&L accounts in all aspects – periodically closings, accounting, bookkeeping & regulation.
• Assistance with payroll and other compensation matters in the entity - new hires, terminations and salary administration (liaise with payroll agency on all payroll matters).
• Assistance with local reporting, including annual reports, GST, other taxes and local requirements.
• Provide support to local employees in all India offices regarding payroll, expenses, HR and corporate aspects.
• Professional assistance in terms of changes in regulation and local requirements.
• Follow up and control of Company's policies and procedures, e.g. Travel expense reimbursements & purchasing related control.
• Liaise with HQ functions to ensure high service quality to the employees and vendors (legal, purchasing, HR, treasury and others).
• Work on ad-hoc projects.

Annual Statutory Audits and Tax Returns:

• Assistance with preparations of the annual financial statements and work closely with the auditors to complete the audit.
• Assistance with preparations of annual tax return.

Your Knowledge & Skills

• At least 3 years of experience in accounting firm and/or in finance department – a must.
• High professional knowledge in local requirements/reporting’s and ability to progress matters with India authorities – a must.
• SAP experience – an advantage.
• Experience in hi-tech company/multinational company – an advantage.
• Tax and India regulatory and accounting matters knowledge.
• Fluent English – both speaking and writing.

2.  

Professional - Finance and Administration Delivery

Job details

Job Type

Full-time

Full Job Description

Introduction
The Finance & Admin Business Analyst is essential to the ongoing profitable operations for one of the most globally recognized and respected companies in the world. By overseeing our financial activities, you will enable IBM to continue to bring to market ground-breaking innovations such as Artificial Intelligence, Cognitive Solutions, Cloud Infrastructure, and Blockchain technologies, to name a few.

Your Role and Responsibilities
As Professional (Lead) – Procure to Pay (P2P), you are responsible for invoice processing, vendor master management, Query resolution, indexing and Invoice reconciliation. You should be flexible to work in shifts.

Responsibilities :

• Vendor master creation, changes, verification and cleansing.
• Identify the duplicate records for the Vendor Master Maintenance Invoice receipt, verification and processing accurately.
• Prioritize processing of urgent/ageing invoices .
• Recording of Invoices both Purchase Order Based and Non-Purchase Order Based (Un-supported Invoices),
• Co-ordination with various stakeholders, obtaining coding, approval and resolving issues around blocked invoices. Ensuring payment and expense entries are posted in accounting software on a timely basis.
• You will have to handle manual and automatic payment requests.
• Processing of travel and expense claims, payments, duplicate payment resolution and recovery and verify and run payment proposals.
• Would be involved in handling queries for vendor statement reconciliation through calls and emails.
• Adhere to client SLA's (Service Level Agreements) and timelines

Required Technical and Professional Expertise

• Commerce Graduate with minimum 6+Years of experience in Accounts Payable.
• Experience in invoice and vendor management along with resolving queries, and Invoice reconciliation.
• Proven work knowledge to manage payment reporting and reconciliation activities.

Preferred Technical and Professional Expertise

• Proficient in MS office applications
• Ambitious individual who can work under their own direction towards agreed targets/goals.
• Ability to work under tight timelines and have been part of change management initiatives.
• Proven interpersonal skills while contributing to team effort by accomplishing related results as needed
• Enhance technical skills by attending educational workshops, reviewing publications etc.

About Business Unit

IBM Consulting is IBM’s consulting and global professional services business, with market leading capabilities in business and technology transformation. With deep expertise in many industries, we offer strategy, experience, technology, and operations services to many of the most innovative and valuable companies in the world. Our people are focused on accelerating our clients’ businesses through the power of collaboration. We believe in the power of technology responsibly used to help people, partners and the planet.

This job requires you to be fully COVID-19 vaccinated prior to your start date and proof of vaccination status will be required before your start date. During the Onboarding process you will be asked to confirm your vaccination status, in case you are unable to get vaccinated for any reason, you can let us know at that stage. Please let us know if you are unable to be vaccinated due to medical or religious reasons. IBM will consider such requests on a case by case basis subject to submission of required proof by the candidate before a stipulated date.

Your Life @ IBM

Are you craving to learn more? Prepared to solve some of the world's most unique challenges? And ready to shape the future for millions of people? If so, then it's time to join us, express your individuality, unleash your curiosity and discover new possibilities.

Every IBMer, and potential ones like yourself, has a voice, carves their own path, and uses their expertise to help co-create and add to our story. Together, we have the power to make meaningful change – to alter the fabric of our clients, of society and IBM itself, to create a truly positive impact and make the world work better for everyone.

It's time to define your career.

About IBM

IBM’s greatest invention is the IBMer. We believe that through the application of intelligence, reason and science, we can improve business, society and the human condition, bringing the power of an open hybrid cloud and AI strategy to life for our clients and partners around the world.

Restlessly reinventing since 1911, we are not only one of the largest corporate organizations in the world, we’re also one of the biggest technology and consulting employers, with many of the Fortune 50 companies relying on the IBM Cloud to run their business.

At IBM, we pride ourselves on being an early adopter of artificial intelligence, quantum computing and blockchain. Now it’s time for you to join us on our journey to being a responsible technology innovator and a force for good in the world.

Location Statement

When applying to jobs of your interest, we recommend that you do so for those that match your experience and expertise. Our recruiters advise that you apply to not more than 3 roles in a year for the best candidate experience.

For additional information about location requirements, please discuss with the recruiter following submission of your application.

Being You @ IBM

IBM is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics. IBM is also committed to compliance with all fair employment practices regarding citizenship and immigration status.

3. 

Office Administration Executive

Job details

Job Type

Full-time

Full Job Description

Full-Time (Bangalore ) 3 years Experience

Office Administration Executive

Location: Bangalore

ABOUT US

Augnito is one of the fastest growing healthtech companies building Voice AI for healthcare professionals. Born out of a 21-year-old organisation (Scribetech Healthcare) that pioneered Clinical Documentation Services in the National Health Service (NHS) in the United Kingdom, our vision is to transform our two decades of medical domain knowledge into a powerful AI and make it accessible as SaaS products to every hospital and physician. Our flagship product Augnito Everywhere enables medical professionals to digitise patient health records faster and more accurately and to have a real-time dialogue with patient data using technologies like Speech Recognition and Natural Language Understanding.

Within 2 years of launching, Augnito has become the market leader in India, with physicians in over 250+ hospitals using Augnito everyday to create their medical reports and has a growing presence in markets like the United Kingdom, Middle East and US.

Responsibilities:

• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Manage travel arrangements/appointments
• Manage phone calls and correspondence (e-mail, letters, packages etc.)
• Support budgeting and bookkeeping procedures like invoicing, account payables/receivables
• Create and update records and databases with personnel, financial and other data
• Submit timely reports and maintain/track data
• Assist in General Office administration (i.e., office supply ordering, form and documents inventory, filing, etc.)

Requirements:

• High school diploma or degree in business administration, marketing, communications, or a related field is preferred
• 2+ years of experience in office management, transportation management, front office or related role
• Familiarity with office technology and equipment, including computers, fax machines, scanners, printers, phone systems, etc.
• Exceptional verbal and written communication skills
• Proactive, organized approach to multitasking

4.  

Asset Management- Registrations Support-Associate

Job details

Job Type

Full-time

Regular / Permanent

Full Job Description

About the Employer

JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $3.4 trillion and operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. JPMorgan Chase & Co. serves millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients under its J.P. Morgan and Chase brands. Information about JPMorgan Chase & Co. is available at www.jpmorganchase.com .

Global Finance & Business Management ("GF&BM") India is a combined LOB-aligned (Line of Business-aligned) finance & business support team located in India and is part of JPMorgan's global capability center (GCC). We are part of the Office of the CFO (OCFO) organization within JPMorgan, which has 13000+ people across the globe, majority of whom are tasked with managing the firm's Finance function, responsible for reporting quarterly earnings and complying with regulatory requirements along with managing the firm's capital.

GF&BM India was established in September 2002 and currently we have a network of more than 3400+ professionals based out of our Mumbai, Bengaluru and Hyderabad offices who support four main "pillars" of work - Controllers, Planning & Analysis, Finance Operations and Business Client & Products. The teams in India are aligned to the respective LOBs that they support which include Corporate and Investment Banking (CIB), Commercial Banking (CB), Consumer and Community Banking (CCB), Asset & Wealth Management (AWM) and Corporate/Firmwide functions.

We have a strong culture that embodies the principles that guide us in how we do business across the firm. We strive to create a workplace that values and respects individual viewpoints, while at the same time challenging the status quo to make continuous improvements in our processes.

JPMorgan is an equal opportunity employer and places high value on diversity and inclusion. We recognize that our people are our strength and diversity of thought and practices makes us more successful.

The current opening is within Asset Management-Registration Support in Mumbai which forms part of the AWM LOB within GF&BM India.

About the Team

J.P. Morgan Asset & Wealth Management delivers industry-leading investment management solutions. Asset Management provides individuals, advisors and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals. Wealth Management helps individuals, families and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.

JPMorgan Asset Management has a dedicated group called Registrations Support Team which manages the authorization of UCITs and Alternative Funds in 35 countries ensuring the safe selling of the products where the registration is not necessary or not possible, i.e. operating under Private Placement Regimes or Reverse Solicitation and acting as a first line of defense of Client Marketing activity conducting by JPMAM Client Advisors

The geographic scope covers EMEA, LATAM and Canada.

In Registrations Team part of the task have been delegated to a third party vendor call Deloitte Luxembourg. The accountability of JPMAME for Luxembourg will remain unchanged by this delegation to Deloitte being responsible for overseeing the delivery of these services and managing the relationship with 3 rd parties

Registrations Support Team has an oversight and coordination function serving our clients with the highest standard of quality

Job Responsibilities:

Registrations Services

General:

• Sounding of Registration for ETF, UCITS IV, AIFMD
• Access management & recertification (internal and external vendor systems)
• Team administrative tasks (update & maintenance of sharepoint site, invoice and expense management, ability of manage excel logs
• Key Performance Indicator (KPI) monitoring - ensure timely and appropriate escalation of any trends/performance issues to the relevant legal entity
• Identify opportunities for service improvement and coordinate with JPMAM/JPMAME and all areas impacted to effect the change.
• Appropriate escalation of any issues identified as well as timely resolution of these to the relevant legal entities

Qualification:

• Prior 6-10 years relevant experience in asset management (preferable), administrative orientation
• Prior experience in an offshore team structure beneficial
• Excellent language and communication skills (English oral & written)
• Methodical and self-disciplined, detail-oriented
• Self-motivated and able to use own initiative
• Good coordination and time management
• Flexibility and Stress resistance; ability to adapt to change and volumes
• Proficiency with Microsoft Office Suite

Key Relationships

INTERNAL

• Client Services and Client Advisor
• Product Administration and Implementation Teams
• Vendor Management
• 2nd/3rd line of defence teams (Compliance, O&C, TPO, Risk, internal audit, etc)
• Vendor Management
• Finance

EXTERNAL

• Inter affiliate companies
• Deloitte Luxembourg
• Fundsquare

SHIFTS:

EMEA 1PM- 10 PM

JPMorgan Chase & Co., one of the oldest financial institutions, offers innovative financial solutions to millions of consumers, small businesses and many of the world's most prominent corporate, institutional and government clients under the J.P. Morgan and Chase brands. Our history spans over 200 years and today we are a leader in investment banking, consumer and small business banking, commercial banking, financial transaction processing and asset management.

We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law. In accordance with applicable law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

5.  

Executive Assistant- GDS-Associate

At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for all.

Job Listing Detail
At EY, you’ll have the chance to build a career as unique as you are, with the global scale, support, inclusive culture and technology to become the best version of you. And we’re counting on your unique voice and perspective to help EY become even better, too. Join us and build an exceptional experience for yourself, and a better working world for
Please find the job description for EA Role:
The associate (ESS and admin services) would be required to work in an team environment in delivering the secretarial needs of the global EY office senior management team such as diary management, calendar management, travel management, documentation, tool support and other administrative requirements that may arise on need basis.
Essential Functions of the Job: The primary role and responsibility of this position will be to work in a team environment and deliver ESS and admin services including, but not limited to
Diary Management - Provide support to the project team members on maintaining and managing key project meetings and the meeting location
Calendar Management - Maintaining project team’s calendar to showcase all key events that needs to be planned.
Meetings Management - Working closely with the project teams and other stakeholders in scheduling/organizing the meeting or conference cal
Travel Management - Support the project team members in booking the travel ticket
Workshop or Area visit Plan - Provide assistance in planning the agenda, for workshops/area visits by handling the logistics of stay, food and printing, etc.
Documentation - Recording the minutes of the meeting with clear emphasis on the key action points from the meeting. Maintaining the project database and eRoom to ensure all documentations are captured and organized for ease of access.
Training Management - Provide support in setting up training by sending out invites, enabling cut-off point for training sessions, issuing confirmations and/or offering alternative dates. Supplement delegates with correct pre-work and sessions
Tool Support and administration – Administrative support on various internal/external tools used across EY office

Data Processing and administration - Data capture, processing and administration of business information
Transcription - Business Transcription of recorded meetings, events, conference, etc.
Administration and organization

• Enjoys problem solving
• Able to prioritize effectively
• Strong project management skills
• Comfortable using IT database systems

Interpersonal skills

• Excellent written and oral communication skills
• A strong team player who is comfortable working collaboratively with others
• Must be able to work virtually, and independently
• Able to be diplomatic when dealing with clientsFlexibility
• Respond well to deadlines and work outside of normal hours when required
• Comfortable working on a number of activities concurrently
• Able to work in a rapidly changing environment and prioritize accordingly

Key attributes

• Professional and diplomatic communicator
• Quality focused and takes pride in paying attention to detail

EY | Building a better working world

EY exists to build a better working world, helping to create long-term value for clients, people and society and build trust in the capital markets.

Enabled by data and technology, diverse EY teams in over 150 countries provide trust through assurance and help clients grow, transform and operate.

Working across assurance, consulting, law, strategy, tax and transactions, EY teams ask better questions to find new answers for the complex issues facing our world today.